Administrative Specialist

Are you a problem solver and love to troubleshoot? Do you like a variety of work to keep your job interesting? Are you seen as the go-to person in an organization?

The Colorado River District needs you! Help us protect West Slope water while you live and work in beautiful Glenwood Springs.

Interested applicants should submit cover letter and resume to Audrey Turner (aturner@crwcd.org) no later than November 10th.

POSITION SUMMARY:

Sunset at Reservoir

Based out of our office in Glenwood Springs near the confluence of the Colorado and Roaring Fork Rivers.

  • The Administrative Specialist supports the organization through performing a variety of administrative functions. Serves as the primary support team member for office administration. Supports systems management such as the phone system administration, audio/video system administration, and office equipment. Serves as the fleet vehicle manager scheduling maintenance and reconciling mileage logs. Provides meeting logistics support for regular Board meetings and other on- and off-site meetings. Works with the Records and Contracts Administrator to assist with document management efforts for the organization. Additionally, the Administrative Specialist provides project management support on a variety of special projects across all departments.

Hiring Salary Range: $50,000 – $65,000

Benefits:

The River District offers a competitive and comprehensive benefits package detailed here. Benefits include full health, dental, and vision insurance for you and your dependents, a $500/month housing stipend, a $1,500 contribution to a dependent care flexible spending account for employees with eligible dependents, paid vacation, sick, and holidays, and more!

TYPICAL EDUCATION AND EXPERIENCE REQUIRED:

High school diploma required and may have completed relevant college course work or possess degree. Highly skilled in administrative areas including advanced computer skills, with spreadsheet and database software knowledge gained through two or more years of extensive, high level administrative work experiences.

SKILLS AND COMPETENCIES:

In addition to the educational and experience requirements, the following skills are essential to the job:

  • Excellent verbal and written communication skills with ability to communicate succinctly, effectively, and professionally.
  • Excellent problem-solving skills with aptitude for computer and technology troubleshooting. Proficient with office equipment.
  • Ability to work with professionals, the public, other organizations, government agencies, and oversee work of others, particularly outside consultants.
  • Ability to complete and oversee projects from inception to completion, coordinating both internal and external efforts.
  • Extensive organizational and interpersonal skills, ability to work with interruptions and accomplish multiple tasks and assignments.
  • Advanced skills in Microsoft Office applications, including Excel, Word, and Outlook.
  • Ability to handle time pressures and multiple interruptions gracefully and productively.

ADDITIONAL PREFERRED SKILLS:

  • Knowledge or experience with Laserfiche.
  • General understanding and experience with Audio/Visual Systems.

ESSENTIAL FUNCTIONS:

  • Provide general support to administrative, technical, legal, external affairs, and community funding partnership departments including processing and routing incoming mail, document processing, correspondence mailings, and spreadsheet and database management.
  • Assist with the property management of the District’s fleet vehicles, property and building belongings (i.e., furniture, computers, etc.).
  • Provide information management support (e.g. Laserfiche document processing, Records Management, CFP program administrative support, software troubleshooting, website maintenance, etc.)
  • Perform general office management duties including ordering and/or obtaining office supplies, coordinating support for office equipment with vendors, etc.
  • Maintain electronic mailing and contacts lists.
  • Arrange meetings & teleconferences, and provide logistical support for meetings, including River District Board meetings.
  • Perform administrative support and other clerical work (e.g., schedules, travel arrangements, filing, reproduction, etc.).
  • Answer phones and direct phone calls to appropriate staff member. Phone system management including managing users, ordering equipment, and changing software settings as needed.
  • Provide backup support to other administrative positions.
  • Provide support to the Director of Financial & Administrative Services and Chief of Operations as needed (human resources projects, research, etc.)
  • Primarily in charge of maintaining common areas such as kitchen, reception area and conference rooms.
  • Occasional ordering and preparing of food and beverage for meetings.
  • Provide accounting data entry and support (e.g. gathering credit card receipts, scanning invoices, and Laserfiche file management).
  • In consultation with external affairs, coordinates and orders branded clothing for District employees.

OTHER RESPONSIBILITIES:

  • Performs other work-related duties as assigned by supervisor, Chief of Operations, General Manager, and/or General Counsel.

Complete Position Description – Administrative Specialist (.pdf)

Interested applicants should submit cover letter and resume to Audrey Turner (aturner@crwcd.org) no later than November 10th.

Who We Are

The Colorado River District is a 15-county special district in Western Colorado. Our mission is to lead in the protection, conservation, use, and development of the water resources of the Colorado River basin for the welfare of the District, and to safeguard for Colorado all waters of the Colorado River to which the state is entitled. Each staff member at the District contributes to this mission, serving constituents across Western Colorado.

Our office is located in Glenwood Springs, Colorado on the banks of the mighty Colorado River.